Maintenance Data & CMMS Services

Reliable maintenance starts with reliable data.

NJCOY creates, structures and develops maintenance data for CMMS and EAM systems, supporting both new industrial projects and existing production facilities.

Our work covers technical hierarchies, maintenance plans, criticality, spare parts, equipment information and documentation, always structured according to the customer’s requirements and operating environment.

Why maintenance data has to be right from day one

On a new build, maintenance data is created long before the plant starts operating. Equipment suppliers provide tag lists, BOMs, spare parts information, manuals and maintenance recommendations. This information must then be structured and prepared for the owner’s CMMS or EAM system.What is handed over at project completion becomes the foundation for maintenance for years to come.

When the data is built correctly from the beginning, preventive maintenance is linked to the right assets, spare parts correspond to the installed equipment, technical structures support daily work and reliability reporting is based on consistent information.

If it isn’t, the cost compounds quickly:

PM tasks are linked to incorrect or non existing assets
BOMs and spare parts information do not match the as built equipment
Asset hierarchies are inconsistent between disciplines
Maintenance history and reporting become unreliable
The maintenance organization spends its first years correcting data that should have been ready at handover

Working with an ILS data delivery?

For maintenance, spare parts, training and other customer specific lifecycle data deliveries, see our ILS Data Services.

Technical Data Content Package for CMMS:

Technical Hierarchy Creation: Establish a structured technical hierarchy for effective organization.
Criticality Analysis: Evaluate and prioritize components based on process criticality.
Preventive and Predictive Maintenance Planning: Develop maintenance plans to ensure proactive maintenance and minimize unexpected issues and down time.
Spare Parts: Seamlessly integrate spare parts information with your CMMS.
Device Cards Creation and Linking: Store technical details of critical process devices, and follow maintenance history of individualized production equipment.
Document Linking: Effortlessly link relevant documents for easy accessibility.

Existing Data Development and Lifecycle Alignment:

We improve existing maintenance data to ensure it remains usable, accurate and aligned with changing operational and lifecycle requirements:

CMMS Data Crunching: Analyze existing data for a comprehensive understanding.
Technical Hierarchy Update: Enhance the technical hierarchy for improved clarity.
Criticality Analysis: Reevaluate criticality to align with evolving business needs.
Preventive and Predictive Maintenance Plan Update: Fine-tune maintenance plans for optimal efficiency.
Spare Parts Linking Update: Keep your spare parts information current and accurate.
Device Cards Creation and Linking Update: Update and link device cards for real-time insights.
Document Linking Update: Ensure all relevant documents are up-to-date and easily accessible.
Project Management: Streamline project management processes within your CMMS.

On-Site Support:

We offer on-location support to address your specific needs, including:

Technical Data Verification: Ensure the accuracy and integrity of your technical data.
System Data Content and Structures: Optimize your system’s data content and structures for peak performance.
Implementing Preventive Maintenance Actions: Hands-on assistance in implementing proactive strategies.

Our specialists work directly on-site to verify that CMMS data reflects how maintenance is actually executed, not how it was originally planned.

Project to Operations Data Continuity:

Because we operate both in project execution and maintenance development, our data structures are designed to survive project handover.

We ensure that data created during engineering and projects can be directly utilized in operations, maintenance and future modifications – without rework or data loss.

Typical stakeholders we support:

ILS Managers
Maintenance Manager
Asset Managers
Project Owners and EPC/EPCM teams
Performance Managers
OEM After-Sales and Service Organizations

Ensure your maintenance data supports your asset lifecycle

We help organizations create, assess, structure and improve maintenance data to support availability, reliability and long-term lifecycle management.

We typically start with a short call to understand your current situation before proposing next steps – not selling predefined solutions.